How to Configure Your Event for QR Code Check-In

Enhances your attendee's experience and simplifies the check-in process with QR codes

Team members then access the check-in page on their mobile devices, enter the login details, and enable camera access for scanning QR codes. Attendees display their QR codes on a mobile device, tablet, or printed copy, which are then scanned using the team's mobile app. This process not only ensures a secure check-in but also offers attendees the flexibility to manage their privacy and accessibility, with options like camera control and easy sign-in/sign-out.

Video walk-through

Setting Up Your Event in SimpleEvents

Accessing details and assets

1. Log into your SimpleEvents portal: Navigate to the 'Details and Assets' tab.
2. View Event Assets: This section displays all the assets created for your event. 

Configuring Event Password

1. Create an Event Password: This is a crucial step for security. Choose a strong password and share it with your team. This avoids the need to share your SimpleEvents login credentials.
2. Save the Password: Once the password is set, an email template will appear, which you can use to inform your team about the check-in process.

Preparing Your Team for QR Code Check-In

Distributing Information

1. Send the Check-In URL: Share the specific URL for the check-in page with your team.
2. Communicate Login Details: Ensure that each team member has the event ID, username, and event password.

Mobile Device Setup

1. Accessing the Check-In Page: Team members should open the check-in page on their mobile devices.
2. Enter Login Details: Input the event ID and password.
3. Enable Camera Access: Camera access is essential for scanning QR codes.

Checking In Attendees

Scanning QR Codes

1. Attendee QR Code: Attendees can display their QR code on a mobile device, tablet, or even a printed copy.
2. Scan with Mobile App: Use the mobile device to scan the attendee's QR code.

Managing Attendee Privacy and Accessibility

1. Camera Control: Attendees can turn off the camera temporarily if they are concerned about battery usage.
2. Easy Sign-in/Sign-out: Attendees can sign in and out of the check-in process as needed.

Personalizing the Experience

1. Greet Attendees by Name: The system displays the attendee’s name post-scan, allowing for a personalized welcome.
2. Dashboard Tracking: The dashboard updates in real time, showing a total of checked-in attendees.

Conclusion

QR code check-in using SimpleEvents is a straightforward and efficient process that enhances the event experience for organizers and attendees. Should you encounter any issues or have questions, SimpleEvents offers support through their chat bubble or email at support@simpleevents.io.